Website South Plains Community Action
The Head Start Midland Campus Administrator will serve as a member of the Head Start Leadership team and is responsible for assisting the Head Start Regional Administrator, Head Start Managers and Head Start Director in effectively handling Head Start operations at the Carver facility in Midland. S/he is required to effectively handle and prioritize a variety of assignments and meet deadlines.
The Midland Campus Administrator is an individual who is responsible for all activities at the Carver facility. S/he will balance business concerns with what is good for the children and provides leadership and direction to the staff responsible for providing safe and healthy care for children. The Midland Campus Administrator will directly supervise all Teachers, Teacher Assistants, Cooks, Cook Assistants, Floaters, Family Support Workers and other front-line site staff. The Midland Campus Administrator sets the tone and culture for the facility.
ESSENTIAL JOB FUNCTIONS
- Contribute and support a positive productive work environment focused on developing overall program capacity to meet the needs of children and families in an effectively, timely, and appropriate manner consistent with agency and program mission of “Helping People, Changing Lives” and other local, state, or federal requirements applicable to Head Start program operations.
- Must possess high degree of effectiveness in personnel management and management level understanding and knowledge of childcare licensing requirements and Head Start Program Performance Standards.
- Must process or be able to gain working knowledge of program policies and procedures and be able to communicate the knowledge to employees so that program operations meet or exceed established goals, objectives, expected outcomes and outputs with established timelines.
- Works collaboratively with Head Start Management Staff (Regional Administrator, Managers and Director) as well as center site staff to ensure all Head Start Performance Standards, The Head Start Act, and CCR Minimum Standards are implemented as set forth in the SPCAA Head Start policies and procedures to ensure program operation occurs in an on-going, consistent manner.
- Ensures all program areas are integrated (education, nutrition, mental health, health, disabilities, and transportation).
- Ensures that records of enrolled children, families and site staff are maintained.
- Ensures the maintenance of a safe and healthy indoor and outdoor environment at all times.
- Provides for or arranges for any technical assistance needed by staff to allow them to effectively perform job duties and encourage professional development.
- Works collaboratively with Regional Administrator and Director to maintain up to date knowledge of Head Start Performance Standards, Child Care Licensing Regulations, child development concepts, social services, parent involvement, health, family services, services to children with disabilities and other applicable laws and regulations required to ensure program compliance.
- Disseminates information to staff, supervisor, and upper management in a timely and effective manner.
- Works with the Regional Administrator and Director as well as other upper management to encourage and support professional development opportunities. Promote training which meets team and individual needs in all areas of the Performance Standards, Texas Education Agency/Pre-K programs and Child Care licensing including but not limited to: CLASS, CDA, partnerships, and optimal healthy and safe facilities and practices.
- Promotes Parent Engagement Activities and site parent involvement.
- Ensures that needs of children and families are met.
- Ensure program 30, 45, 90-day program requirements are met and maintained.
- Become proficient in the utilization of ChildPlus to maintain program records.
- Ensures the funded enrollment of children within sites.
- Ensures all postings are up to date and in compliance.
- Ensures that site is always maintaining required supervisory of children and child/staff ratios.
- Captures, values, and appropriately documents In-Kind, non-federal match.
- Collects and analyzes information to find new solutions to challenges as part of ongoing monitoring in order to continuously improve services.
- Conducts interviews to ensure program vacancies are filled.
- Ensure coordination among systems, across all program levels to ensure adequate training is provided to employees.
- Facilitate and contribute to the resolution of conflicts, concerns, and complaints involving staff, community partners, parents and others.
- Promote consistent exchange and communication in a timely manner.
- Demonstrate continuous effort to improve operations, streamline work processes, and work cooperatively and jointly with clients, other staff, vendors, and remains engaged in center operations for quality services.
- Must abide by the code of conduct established by Head Start.
- Prepare, collect, aggregate and analyze data to ensure continuous improvement in program operations.
- Provide feedback on data and opportunities for continuous program improvement to Regional Administrator and Program Director.
- Conducts monthly site staff meetings and parent committee meetings including orientations and special events.
- Ensures that all United States Department of Agriculture (USDA) paperwork is properly completed by nutrition staff.
- Promotes Instructional leadership by setting clear goals, implementing curriculum fidelity and monitoring lesson plans to promote student learning and growth
- Completes staff evaluations and provides useful feedback to promote ongoing staff professional development
OTHER RESPONSIBILITIES OR JOB REQUIREMENTS
- Campus Administrator must designate a qualified staff person to be in charge of the site in his/her absence. The designated staff must know they are in charge and for how long, know their responsibilities while they are in charge, have access to all essential information to communicate with parents and state and local authorities as needed, and have the authority to direct the Center in compliance with minimum standards. All staff must know who is in charge in the Campus Administrator absence.
- Ensure time sheets are accurate and completed in a timely manner.
- Keep adequate inventory of supplies to effectively accomplish site activities. Requisition needed supplies, equipment, or other needed items.
- Ensure that accident and illness reports are submitted accurately and in accordance with established timeframes.
- Be cooperative and enthusiastic team player.
- Use sound judgement and problem solving with established procedural guidelines.
- Report any suspected fraud and abuse to the direct supervisor or SPCAA Fraud and Abuse Officer.
- Operate office equipment to include computer equipment, Proficiency in Microsoft Office Suite, Outlook and acquire a working knowledge of other software programs used by Head Start.
- Use independent judgement and problem solving within established procedural guidelines.
- Complete other duties as assigned.
- Ensures that qualified substitutes are called as necessary to meet minimum standards.
- Responsible for reporting to their immediate supervisor or designee if they witness or see anything present or anyone not following the SPCAA procedures or processes that place a person or program records at risk.
- Preferred master’s degree from an accredited college or university with at least three years of full-time supervisory and/or child development experience or a bachelor’s degree from an accredited college or university, plus three years of full-time supervisory and/or child development experience. One year of the required experience must have been in a childcare center operation and at least one year experience in management.
- Hold a valid, non-expired, Center Director License from Child Care Licensing or be able to obtain one within 60 days of hire.
- Complete and pass the Food Manager Certification course within 90 days of hire.
- Able to obtain and maintain First Aid and CPR certifications.
- Must comply with the Health Requirements and Preventative Health Practices procedure.
- Have supervisory experience.
- Ability to work with a diverse population and low-income individuals.
- Team building skills.
- Excellent communication and organizational skills required.
- Ability to make fair and concise decisions.
- Show initiative and ability to assume a leadership role.
- Available for moderate night and weekend work as needed.
- Must be able to pass regular criminal history checks.
- Must be willing to take and pass a drug/alcohol test and comply with the “Drug Free”: Agency Policy.
- Must submit to TB tests as required.
- Must possess ability to provide reliable self-transportation capable of regional travel. Must possess and maintain valid Texas motor vehicle operator’s permit of appropriate classification and endorsement as required. Must agree to maintain a satisfactory MVR and minimum requirement of insurability as required by law. MVR background checks may be conducted by the agency.
- Working with children is physically and emotionally demanding work, requiring patience and energy.
- Occasional adjustments of office/classroom furniture.
- Occasional pushing, pulling, lifting and/or moving up to 25 pounds.
- Regularly required to sit for extended periods of time.
- May require long periods of standing or walking.
- Occasional bending or squatting required.
- Must have the ability to provide Head Start services within Midland county service area.
- Ability to drive long distances.
- Ability to perform duties and adapt to flexible work schedules as established by management.
- Ability to travel for activities such as meetings, home visits, classes, and workshops in or out of service area and transport children and families for services, field trips, center visits, etc. Fill in for any site staff where the need arises. May assist at other sites or offices as needed
- Possibility for overnight travel
To apply for this job please visit www.spcaa.org.